BNASC BYLAWS
Bloomington/Normal Area Scholastic Chess
Bylaws
Article I. Name and Legal Status.
The name of the organization is Bloomington/Normal Area Scholastic Chess, Incorporated, (BNA Scholastic Chess) a non-profit organization registered in the State of Illinois.
Article II. Purpose.
The BNA Scholastic Chess is dedicated to promoting the game of chess and chess play through the sponsorship of tournaments, educational events, and other related chess activities for the scholastic (K-12) level. We anticipate a major activity of the group will be to host a State level tournament(s) in the area. Additionally, this organization will help schedule and support, but not interfere with, local school tournaments.
Article III. Membership and Voting.
Section 1. Active chess parents and the chess coach from each Bloomington/Normal area school are eligible to be a member of the BNA Scholastic Chess organization. The Board of Directors shall also be voting members. A membership registration form will be available at the annual meeting.
Section 2. The members of the BNA Scholastic Chess shall elect the organization’s officers/directors annually at its regularly scheduled annual meeting.
Section 3. Any member may terminate his or her membership at any time.
Article IV. Program Year and Annual Meeting.
Section 1. The program year for the Bloomington/Normal Area Scholastic Chess shall run from October 1 to September 30.
Section 2. The annual meeting of the BNA Scholastic Chess shall be held in September of each year.
Section 3. The annual meeting of the BNA Scholastic Chess shall take place at a location reasonably accessible to the members as determined by the BNA Scholastic Chess’s board of directors.
Section 4. Notice of the BNA Scholastic Chess’s annual meeting and meeting location shall be sent to the members at least 7 days prior to the meeting via Email or other reasonable means.
Section 5. A quorum for the annual meeting shall consist of representatives from 1/3 of the Bloomington/Normal Area local school chess clubs.
Article V. Board of Directors
Section 1. The officers of the BNA Scholastic Chess shall be the chairperson, the vice-chairperson, the secretary, and the treasurer.
Section 2. The board of directors of the BNA Scholastic Chess shall consist of the officers, the CoChess Downstate Representative, a Publicity director, a Web site director, a Fund raiser director, an Educational director, ten members at large and a student representative.
Section 3. The officers and directors shall be elected for annual terms of office at the BNA Scholastic Chess’s annual meeting.
Section 4. The officers and directors shall consist of people representing a variety of area schools and chess clubs.
Section 5. A quorum shall consist of at least half of the sitting board of directors. If there is a quorum, a simple majority is needed for a decision.
Section 6. Vacancies in the board of directors occurring during a program year shall be filled through a vote of the members at a duly noted extraordinary meeting of the organization (as set out in Article VI, Section 7) or through a majority vote of the remaining directors. For a vote of the directors to take effect at least 3 directors must concur in the proposed choice or choices.
Section 7. Any officer or director of the BNA Scholastic Chess’s board of directors may be removed from office by a vote of six or more directors or upon the written demand of two thirds or more of the members.
Section 8. The officers and directors of the BNA Scholastic Chess shall disclose any actual or perceived conflicts of interest to the board of directors and shall refrain from taking any action where the remaining directors of the board deem that the directors or officers presenting a conflict of interest should be disqualified from taking action.
Article VI. Administration.
Section 1. The BNA Scholastic Chess’s board of directors shall be authorized to take any action deemed appropriate consistent with these bylaws.
Section 2. The BNA Scholastic Chess’s board of directors may affiliate the organization with the United States Chess Federation or other chess organizations.
Section 3. The BNA Scholastic Chess’s board of directors may meet as frequently or infrequently as the board wishes. A simple majority of the directors present and voting at duly noticed board meetings shall be sufficient to bind the board. The board shall provide notice of its meetings and planned agendas to the members as it deems appropriate. The board’s meetings shall be open to the members.
Section 4. The Chairperson or his or her designee shall give an account of the activities at the annual meeting.
Section 5. The Treasurer or his or her designee shall give an account of the finances at the annual meeting. The financial affairs and other records (including membership rosters) shall be open to inspection by any member upon reasonable notice.
Section 6. The BNA Scholastic Chess’s board of directors shall plan the program year and endeavor (but not be required) to carry out two or more of the following activities during the program year: tournaments, education events, and exhibition matches.
Section 7. The BNA Scholastic Chess’s board of directors shall call extraordinary meetings of the members for any input or action that may be desired. A quorum for these extraordinary meetings shall be at least two fifths of the members. Notice to the members of any extraordinary meeting and its planned location shall be given at least 7 days in advance of the meeting via Email or other reasonable means. The meeting shall be held at a location reasonably accessible to the members.
Section 8. The BNA Scholastic Chess is encouraged (but not required) to engage in joint activities with other organizations interested in the game of chess or in playing chess.
Section 9. The board of directors of the BNA Scholastic Chess shall be authorized to set reasonable fees for tournaments, special exhibitions, and other activities for those interested in participating. Members and non-members desiring to participate in these activities may be required to pay these added fees as a condition for their participation.
Section 10. Any dues and fees paid to the BNA Scholastic Chess shall be non-refundable unless the board of directors directs otherwise.
Section 11. The BNA Scholastic Chess’s board of directors shall be authorized to grant
or issue prizes. The BNA Scholastic Chess and its members shall not engage in or
tolerate any lotteries or wagering in their activities.
Section 12. The BNA Scholastic Chess’s board of directors is authorized to purchase and maintain equipment suited to its activities. The board shall designate a custodian or custodians from among the directors or members for any property. An inventory of the property and its estimated value shall be distributed to the members at the annual meeting.
Article VII. Amendments and Dissolution.
Section 1. The BNA Scholastic Chess bylaws may be amended by a vote of three fourths of the members present and voting at one of its annual meetings or at an extraordinary meeting that the board may set for the members as indicated in Article VI, Section 7. Notice of any proposed amendment to the bylaws shall be furnished to the members at least 30 days in advance of the meeting.
Section 2. The BNA Scholastic Chess shall continue in existence indefinitely.
Section 3. The BNA Scholastic Chess may disband upon the vote of three fourths of its members.
Section 4. If the BNA Scholastic Chess were to disband, then all assets will be
distributed evenly, based on fair market value, to eligible local schools, both
public and private, which have active chess clubs. Local schools will be
within a 15-mile radius of Bloomington-Normal.
September 2006
BLOOMINGTON/NORMAL AREA SCHOLASTIC CHESS
MEMBERSHIP FORM
Name: __________________________
Address: _________________________
_________________________
Telephone: _______________________
E-Mail Address: __________________
School: _______________________
